Privacy Policy
Welcome to the website of Kerala Samajam Hamburg e.V. (KSH)
This page describes the rules in which personal information is handled by Keralasamajam Hamburg e.V. (KSH).
Protecting our member’s and users personal data is of paramount interest for KSH. All of KSH’s activities on and in connection with this website comply with the applicable data protection legislation.
Purpose
Keralasamajam Hamburg e.V. (KSH) is committed to international compliance with data protection laws. This Privacy Policy applies worldwide to the Organization, basic principles on data protection. The Privacy Policy provides one of the necessary framework conditions for cross-border data transmission among the Organization and Individuals.
We have adopted the EU General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”). The GDPR governs the way in which we collect, use, disclose, store, secure and dispose of your personal information.
Privacy notice ~ European Union
The personal data collected during your visit to our website will be processed based on legal provisions effective in the country where the website is operated and managed. This privacy notice applies when we process personal data of all users. This privacy notice provides users with transparent information about how their personal data is processed.
The privacy and security of your personal data is very important to us. The purpose of this Privacy Notice is to transparently provide you with information about:
- Who is processing your personal data
- The legal grounds for processing your data
- Why processing your personal data is important for us
- What kind of personal data we process (Name, Gender, Email id, Phone number and Address)
- When we process your personal data
- Your rights concerning the processing of your personal data
This privacy policy informs you on how and for what purpose we process personal data in connection with your visit to, and use of, our website. Any changes that we make to our privacy policy in the future will be posted on this page.
Collection and processing of personal data
Kerala Samajam Hamburg e.V. collect and process personal data, i.e. information that identifies, or at least makes it possible to identify, you as a natural person (e.g. your name, your address and/or e-mail address) when you decide to actively communicate with us.
Furthermore, we collect and process certain technical data (e.g. ip address, location) that results from you visiting our website which is also considered personal data. Processing means any operation which is performed on personal data, such as collection, recording, organization, structuring, storage, adaptation, retrieval, any kind of disclosure, erasure or destruction or other use.
No disclosure of personal data to third parties
We will not disclose your personal data, be it by transmission or otherwise, to third parties except where:
- Such disclosure is necessary to fulfill existing obligations towards, or assert and enforce claims against, you;
- You consented to such disclosure;
- Federal or competent state authorities, in particular law enforcement and/or data protection supervisory agencies, request such disclosure on the basis of the applicable laws, if and inasmuch as such disclosure is necessary to counter dangers to public safety and order or for the investigation and prosecution of criminal acts;
- We are otherwise bound to do so by law.
Security
Kerala Samajam takes great care to ensure the security of personal data. Your data is conscientiously protected from loss, destruction, distortion/falsification, manipulation and unauthorized access or unauthorized disclosure through appropriate technical and organizational measures. However, due to the inherent nature of the Internet as an open global communications vehicle, we cannot guarantee that information, during transmission through the Internet or while stored on our system or otherwise in our care, will be safe from intrusion by others, such as hackers.
Third party sites
Third party sites linked to from this website may have different privacy policies and practices. We are not responsible for the information practices of third party sites, or channels or areas of this website, that are operated by third parties. You should carefully review these other privacy policies in order to determine how each third party may use any personal information you provide.
Data retention
We strive to keep our processing activities with respect to your personal data as limited as possible. Personal data provided by you upon using our services will be retained only for as long as we need it to fulfil the purpose for which we have collected it or as long as required by statutory retention requirements.
Your rights
Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:
- Right of access (Art. 15 GDPR): You have the right to information regarding the data we process concerning you. Upon request we will provide you a copy of the data together with additional information to the extent defined in Art. 15 GDPR.
- Right to rectification (Art. 16 GDPR): You have the right to rectification of your data, wherever such data is incorrect or incomplete.
- Right to erasure (Art. 17 GDPR): You have a right to erasure regarding data that is no longer required for the original purposes or that is processed unlawfully, as described in Art. 17 GDPR. Wherever certain data is subject to retention periods, instead of deleting the data we will restrict processing to the duration and intended purposes of such period.
- Right to restriction of processing (Art. 18 GDPR): Upon your request, we will restrict processing of personal art according to Art. 18, wherever there are uncertainties regarding our right to process such data or while a decision regarding your objection to such processing is pending. In such cases we will only retain data, restrict any processing to the minimal extent necessary and withdraw access to your data from our website management team.
- Right to object to processing based on Art. 6 sec. 1 lit. f GDPR: Upon your objection we will cease any processing of your personal data based on Art. 6 lit. f. Wherever we have compelling legitimate grounds to process your data, we are allowed to further process such data, provided our interest in doing so prevails in a weighting against your interest against the processing activity. Therefore, to allow us to evaluate your request, please let us know the reason for your objection.
- Right to withdraw consent: Where a processing is based on your consent, you have the right to withdraw your consent at any time by sending an email to keralasamajam.hamburg@gmail.com, without affecting the lawfulness of processing based on consent before its withdrawal.
Cookies and tracking
This website does not use cookies and does not track your visits for analytics or advertising.
Embedded videos
The Events page shows preview images of our YouTube videos. The YouTube player is only loaded when you click a video. It is loaded from youtube-nocookie.com, operated by Google Ireland Limited. From then on, Google’s privacy policy applies.
Data collection
What Information We Collect
We may collect the following personal identification information about you which includes first and last name, postal address, email address and contact number.
What We Do with Your Information
We may collect or use personal information from you for the following purposes:
- To maintain the members registration information as stated by law.
- To communicate regarding organisational updates, surveys and upcoming events.
Sources of Collected Information
- The information is collected via membership forms during the registration process.
- The information is collected by contacting us through the website.
Who We Share Information With
- Only to government agencies in charge of managing the registered organizations in case of written request.
Notice regarding hosting
This website is hosted by Cloudflare. Text and images are stored with Contentful. Messages and membership requests sent through this website are delivered by email through Google Gmail.
Contacting us
Mr. Sreejith Meera Sreekumar (President/Vorsitzender)